Lists

Lists in Finalist work like labeled sections in a binder, a home for everything that isn't tied to a specific day. Create lists for projects, areas of life, or any way you naturally organize: "Work," "Personal," "Someday," whatever makes sense for your life.

Moving tasks between lists

Drag tasks between lists as priorities shift. That "someday" idea that became urgent? Slide it to your active project list, as easy as moving a sticky note. On iPhone, you can also just tap an item to change which list it belongs to.

Giving a list task a day

To plan a list task for a specific day, right-click or long-press it and open Reschedule. Pick Today, another day of the week, a time under Later today, or Choose a day for any other date. The task then shows up on that day in Daily and stays in its list, so you can check it off from either place.

Pinning lists to Today

Pin your most important lists to appear in your Today view. Any undone tasks from a pinned list show up right inside your Daily tab, but only for today. It's great for time-sensitive yet longer-running lists: packing for a move, coffee shops to visit in a new city, or working through project tasks.

In the Lists tab, a small capsule after a list's name gathers its status: a pin when it's pinned to Today, a bookmark when it's bookmarked, and a clock when it's a Reminders list. Tap the capsule to see what each one means.

Smart lists

Smart lists at the top of the Lists tab (Overdue, Due Today, This Week, Next 4 Weeks, Undated, Someday, In Progress) gather matching tasks from every list, note, and day in one place. Someday collects every open task you've moved to Someday. Those tasks stay out of the date-based smart lists, so a task set aside last week doesn't keep showing up in Overdue. Subtasks count under their parent's date, so a subtask of a task due today shows up in Due Today, not in Undated.

Because a smart list pulls tasks out of their usual surroundings, its context menu adds a "Show in" action: right-click or long-press a task to jump to the note, list, or day it came from before you check anything off.

Reminder lists

You can add any private or shared Reminder list to the Lists tab, and treat it like any other list in Finalist. Changes sync back to Apple's Reminders app.

Lists with simple math

Lists can do simple math: enter items with a price or quantity at the beginning or end of the text, and Finalist sums them into a running total. Perfect for:

• Shopping lists with prices ("Milk $4.99")
• Project hours tracking ("Design mockups 3h")
• Expense tracking ("Lunch meeting $45")

The total appears next to the list's name in the Lists tab and below the list itself. Once you start checking items off, the tally splits in two: the remaining amount stays prominent, with the completed portion struck through beside it, so a shopping list counts down as you shop. Numbers at the beginning of the text and numbers at the end are summed as two separate totals, and a currency symbol on the amounts carries into the total.

Sums show up automatically whenever a list has two or more items with amounts. To turn them off, use Hide total sum in a list's menu, or Automatically sum list values in Settings.

Tags live here too

The Lists tab also gathers your tags into a tappable cloud, so a tag works like a lightweight list: tap one to see everything carrying it. Tags themselves (colors, highlighting, focusing your day on one) have their own page.

Related: Tags · Your Daily Page · Tips & Best Practices